Built for New Zealand rentals
Rent tracking software for NZ landlords
Track rent against a dated schedule, review imported payments and keep a period-by-period ledger linked to agreements, inspections, maintenance and compliance. Landlords confirm unclear matches and decide what happens next.
RentManager is standalone rental-management software, so the tenancy ledger and linked landlord workflows do not require Xero. It calculates rent due from the tenancy start date, allocates payments in order, keeps partial payments visible and uses the same ledger data for arrears, reminders and Tribunal schedules. The ledger sits alongside tenancy agreements, notices, bond records, inspections, maintenance and compliance records, so landlords can review the linked tenancy workflow and decide what happens next. A Xero connection is optional on eligible plans. The period-by-period arrears summary is a working record for your review, not an official Tenancy Tribunal form.
Rent tracking example and workflow reviewed 7 November 2026.
What the workflow includes
Import bank transactions by CSV, add manual payments and keep the original transaction record.
Match exact amounts and sender accounts first, then review weaker name or amount matches before confirming them.
Track changing rent with effective dates instead of overwriting one weekly-rent field.
Generate a period-by-period ledger with expected rent, payments, partial balances and arrears evidence.
Comparing property management software? Read our RentManager and myRent comparison.
A rent payment, from import to ledger
Fictional example only. No real customer or account data is used.
Set the rent schedule
For this example, rent is $600 each week. Two weeks of rent are due, so the ledger expects $1,200.
Match, then review
An imported $600 payment with a matching sender is matched automatically. A $300 payment with an unclear reference is held for your review. After you confirm it is rent, $900 is credited.
See the resulting ledger
- Rent due
- $1,200
- Confirmed received
- $900
- Still outstanding
- $300
Illustrative figures only. A payment that needs review is not counted as rent until you confirm it.
How it works
- 1
Create the tenancy and its rent schedule, including the start date and payment frequency.
- 2
Import or enter payments, then confirm any transaction matches that need your judgement.
- 3
Use the same reconciled record for reminders, statements, arrears review and Tribunal preparation.
Scope and limitations
RentManager does not move money or decide whether a disputed payment counts. Payments are recorded only after they are entered or matched and confirmed.
Current transaction sources: CSV import and manual entry are available today. On Standard and above, RentManager can read and match transactions from a connected Xero organisation when it has a supported bank feed. Direct NZ Open Banking (CDR) is not yet available to normal production users.
One small-landlord subscription
Landlord prices include GST: Starter is NZ$9/month for 1 dwelling; Standard is NZ$19/month for up to 5 dwellings; Standard+ is NZ$29/month for up to 10 dwellings. Annual billing is paid once per year: NZ$90 for Starter, NZ$190 for Standard, and NZ$290 for Standard+. Every new landlord account starts with 30 days of Standard free, with no credit card required.
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